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Elite Trial October 8 & 9, 2016

National Association of Canine Scent Work

Trial Entry

Official NACSW™

K9 Nose Work® Elite Division Trial

Saturday and Sunday October 8 & 9, 2016

TRIAL LOCATION:

Camp Carpenter, 300 Blondin Rd., Manchester NH

Please Note:  It is not appropriate to visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial visits risk the host losing the opportunity to use the location again in the future.

Trial Host:

DOGS! Purple Nose K9’s (Carolyn Barney)

Certifying Official:

Associate CO: Kathe Baxter
Supervising CO: Troy Mills

Entry Cost:
$125 per dog and handler team

Number of Entries:
25 entries

Payable to DOGS!
Mail to: Carolyn Barney, 672 Old Dunstable Rd., Groton MA 01450

One dog per handler per level.

Please sign up to volunteer HERE

Registration Entry and Closing:

  • Trial entry will open on Monday, August 1st at 12:00 PM Eastern Standard Time Entries will be awarded by random draw of all entries received between 12 noon August 1,2016 and 12 noon August 3, 2016

  • Trial entry will close when entries fill after the draw period or 12 noon Eastern Standard Time on September 19,2016.

  • NACSW reserves the right to cancel a trial if minimum entry numbers are not met

  • Note: We will not be taking payment until you are given a space in trial. If you are given space, you will receive information on how to submit payment. You will then have 5 days to complete your payment to confirm your entry in the trial. 

Registration Method:

All registration will be on-line via the link provided to the NACSW™ trial registration form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive an auto-response email confirming that we received your trial entry after registration - this email does not confirm your space in the trial. There will be a separate confirmation from Carolyn Barney, cbdogs1@icloud.com to let you know if your entry has been given a space in the trial.

Entry Method:

Trial spaces will be awarded in the following manner:

  • Spaces will be awarded by a random draw of all Qualified Entries (see below) received between 12 noon Aug. 1, 2016 and 12 noon Aug. 3, 2016. In the event that you are having technical difficulties with the entry system, please email trialEntry@nacsw.net prior to the end of the draw period.

  • If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the title requirements.  These entries will be accepted pending completion of the requirements.

  • After all entries received during the draw period are processed, if the trial level is still not full, entries will continue to be accepted in the order they are received through the closing date or when entries fill.

  • You may enter multiple dogs for entry in the draw.  However, only one dog/handler per title level will be accepted into the trial.  Entry will go to the dog selected in the draw – you may not swap to an alternate dog.   In the event that multiple dogs are selected in the draw, you may select which dog you wish to enter.  Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full. Second dog/handler entries on the alternate day may be accepted after all first dog/handler entries received by September 19th are accommodated.  No dog will be given a space in more than one day of any given trial weekend.

  • Some trial entries may be given priority entry based on contributions to the organization and the trial process.

A Qualified Entry is one that meets all of the following criteria

1.     Complete the on-line trial entry between 12 Noon Aug. 1, 2016 and 12 Noon Aug.3, 2016

2.     The Handler is a NACSW™ member for the 2016 - 2017 membership year (8/1/16-7/31/17)

3.     The Dog is registered with the NACSW™

4.   The Dog has earned the prior title level (NW3 elite) at least 14 days before the trial opens for entries.

5.     The Dog has earned the prior title level (NW3 elite) at least 14 days prior to the trial date.

6.     Qualified entry for Elite Division – Dog has earned the NW3 Elite title level.

You will be notified via e-mail of the results of the random draw by 5:00 PM Eastern time August 15, 2016. I you are given a space in the trial, you will receive information on how to submit payment.  You will then have 5 days to complete your payment to confirm your space in the trial.

A waiting list for alternates will be started as soon as entries fill.

Alternates will be contacted when a space opens up.  Note: Depending on last minute trial logistics, we may opt to not fill all canceled spaces.

Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW™ Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW™.

Cancellation Policy:
Refunds

The following cancellation policy applies:

· For cancellation of entries on or before 5 PM eastern time September 20, 2016 – full refund minus $25.00 processing fee. For cancellation of entries after 5 PM September 20, 2016 - no refunds will be issued.

All cancellations must be emailed to cbdogs1@icloud.com

Entry fees shall not be refunded in the event that a dog is absent, disqualified, or excused by the NACSW™ official or judge.

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

No part of the fee will be refunded if the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers.

Trial Conditions:

Modeled after real-life detection work, K9 Nose Work® trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers agree that they are entering this trial at their own risk.

This trial is located at a Boy Scout camp.  There will be boy scouts in other parts of the camp while this trial is going on. There is a store that will be open during our trial. The parking lot is blacktop.  Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Interior search areas may also be rustic with wooden, dirt or tent flooring.  Search areas may have short stairways.  The pathways and search areas will require you to navigate gravel roads, dirt paths in the woods, rough terrain, grass, and pavement.  There will be long walks and short transports as well as moderate elevation changes to get to search areas.  This camp is by a pond.  Participants should expect to spend most of the day outside or in their vehicles, as there is no indoor crating option available at this trial. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Handlers also should be prepared to deal with a variety of weather conditions, including heat, cold, rain, snow and wind. This is fall in New England. Due to unforeseen conditions such as weather or change in availability of areas at the location, the expected search areas, parking, and pathways to the search areas may be modified at the last minute

Liability:

By registering for the trial, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agrees that the NACSW™, DOGS! Carolyn Barney, and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.  The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.

Dog Policies

●      All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.

●      Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

●      Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

●      Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

●      Please leave un-entered dogs at home.

●      Competitors should expect to keep their dogs confined in a crate or vehicle when not competing.  The logistics of a trial typically do not allow for dogs to hang out on leash in between searches.  Competitors should plan to provide their own shade using canopies or shade cloths.

Females in Season:

Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact cbdogs1@icloud.com so plans can be made for the dog.

 

Other Information

Rules:

Complete rules are available at www.NACSW.net.  It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.

 

RV Parking:

There is limited space for RV’s at this trial site, to reserve a space you will need to contact the host after you receive a confirmation you are in the Trial.

Sportsmanship:

All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

NACSW™ Scorebook:

Remember to bring your NACSW™ Scorebook to the trial if you wish to have your trial results recorded for your own records in your score book. If you bring your scorebook it is your responsibility to pick it up before leaving the trial site. It is not the responsibility of the host or NACSW to return score books or score sheets that are left behind.

Spectators:

Family members and friends are welcome to watch certain elements if there is appropriate viewing space for a gallery that will not interfere with the dog working or the judging. Limits may be put on the number of spectators depending on the turn out. Children under 18 must be directly supervised at all times. Spectators MUST check-in at registration, sign a waiver, and get a name badge. No dogs will be allowed in the spectator area. No un-entered dogs are allowed at the trial. Spectators are reminded that the hide placements must not be discussed nor should they speak with any competitors about what they saw until after the trial is complete. Competitors are not allowed to watch the trial at any time.

Video Taping and Photography:

Videos and photos of the competition or competition areas are not allowed at this time, except by any photographer/videographer contracted by the host.  No portion of any event may be videotaped or photographed for commercial or other purposes without written authorization from NACSW™.  All photographs, video broadcast, and telecast rights for NACSW™ events are the exclusive property of NACSW™.

As a condition of your entry, you agree to allow NACSW™, or their agents, to video you and your dog, during the entirety of the NACSW™ event.  These videos are the property of NACSW™.  All competitors, through entry at any NACSW™ event, waive any and all rights relative to video broadcast or photography of such event.

Hotels and Directions:

A list of area hotels and directions will be provided with the confirmation information.

Questions: All trial related questions, contact Maggie Pate mpate5@comcast.net

 

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